Specify the order
List exact descriptions, quantities, units, prices, product codes, and any quality or service requirements the supplier must meet.
Purchase order generator
Use this free purchase order generator to send a supplier a structured request for goods or services. Record the buyer and vendor, PO number, item specifications, agreed prices, delivery destination and deadline, taxes, shipping terms, and approval details in one downloadable PDF.
List exact descriptions, quantities, units, prices, product codes, and any quality or service requirements the supplier must meet.
Add the ship-to address, required delivery date, shipping method, Incoterms when relevant, and the contact responsible for receiving the order.
State currency, taxes, discounts, shipping charges, payment terms, supplier references, and the authorized buyer or approver.
Common questions
A purchase order normally includes a unique PO number, buyer and supplier, order date, itemized quantities and prices, currency, taxes, delivery details, payment terms, and authorization.
No. A buyer sends a purchase order to request or authorize a purchase. A supplier sends an invoice to request payment for goods or services supplied.
Tax, invoicing, and record-keeping requirements vary by business and jurisdiction. Review the completed document before sending it.