Itemize the time
Record the work date or period, project, task description, billable hours, hourly rate, and line total for each entry.
Timesheet invoice template
Use this timesheet invoice template to bill consulting, contracting, agency, legal, technical, or other hourly work. Add dated tasks, projects, time entries and hourly rates, include approved expenses when needed, and give the client a transparent total they can compare with the supporting timesheet.
Record the work date or period, project, task description, billable hours, hourly rate, and line total for each entry.
Include the contract, purchase order, job, milestone, or department reference the client's finance team uses to approve time.
Separate labor, approved expenses, discounts, taxes, retainers, and prior payments, then state the amount and due date clearly.
Common questions
Group approved time entries by task or date, enter the hours and applicable rate for each row, add any allowed expenses or taxes, and attach or retain the detailed timesheet when required.
Use clear task descriptions, consistent time units, accurate dates, and separate rates for different roles or work types so the client can verify each line.
Tax, invoicing, and record-keeping requirements vary by business and jurisdiction. Review the completed document before sending it.